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What is that manual process actually costing you?

Pick a process your team does by hand, answer four questions about volume, and see the hours and dollars automating it returns every month. No account, no email required, and every assumption is published.

Describe the work

Which process?

The clearest win there is. If two systems can both be reached, a person should not be the integration.

How many people do it?

Times per week, each

Minutes each time

Hourly cost

Fully loaded: wage plus tax and benefits.

How often does it have to be redone?

Automating this returns

19.3hrs/month

$8,122a year

Hours saved weekly: 4.5
Saved monthly: $677
Of one full-time role: 11%
Payback: 38.4–115.2 wks

How this is calculated

Time spent now, per week: 5.3 hrs
Assumed automatable: 85%
Rework allowance added: 5%
Build cost band used: $6,000–$18,000

Monthly figures use 52 weeks ÷ 12 so they agree with the annual number. No process is treated as more than 85% automatable, because none of them are. These are estimates from work we have delivered, not a quote.

Show your work

Every assumption, in the open

A calculator you cannot check is just a sales pitch with arithmetic in it. Here is the full table.

Assumed automatable share by process
Process	Automatable	Why
Typing the same data into two systems	85%	The clearest win there is. If two systems can both be reached, a person should not be the integration.
Building quotes and estimates	60%	Pricing logic and document assembly automate well. Judgement on scope and risk stays with a person.
Invoicing and chasing payment	70%	Generation, sending, and follow-up sequences automate. The awkward phone call does not.
Reading documents and keying them in	75%	Extraction is reliable now. Budget for a person reviewing exceptions rather than every document.
Scheduling and dispatching	55%	Routing and reshuffling automate. Someone still owns the call when a customer is upset.
Answering and routing calls	50%	Triage, capture, and routing automate. Anything sensitive should reach a human quickly and obviously.
Giving customers status updates	80%	If the answer already exists in a system, nobody should be reading it out loud.
Building recurring reports	80%	Assembly and delivery automate almost entirely. Interpretation is the part worth your time.
Order entry	75%	Structured, repetitive, and high volume, which is exactly what this kind of work is good at.
New client or patient intake	65%	Forms, validation, and record creation automate. Verification steps stay supervised.
Timesheets and payroll prep	70%	Collection and checking automate. Approval stays a human decision, and should.
Compliance and regulatory paperwork	50%	Deliberately conservative. Assembly automates; sign-off is a person's responsibility and liability.
Something else	50%	A neutral placeholder. Show us the actual workflow and we will give you a real number.

Use these figures, quote them, or argue with them. If you think one is wrong for your industry, tell us and we will look at it again.

FAQ

Questions about the numbers

They are our own estimates from work we have delivered, and they are published on this page rather than hidden in the code. Every process carries an "automatable" share, capped at 85%, because nothing goes away entirely. There is always an exception to review, an approval to give, or a customer who needs a person.

Because sometimes you should not. Under 2 hours a week, the saving does not justify a build, and saying so is more useful to you than a number we had to stretch. Try a process your team repeats more often, or one that eats more time each go.

We divide a typical single-workflow build cost, $6,000 to $18,000, by the weekly value of the hours saved. It is a range on purpose: what a build costs depends on how many systems it has to touch and how clean the data is when we get there.

Yes, and that is worth stating because plenty of calculators fudge it. Both derive from the same weekly number, using 52 weeks divided by 12 rather than a flat four weeks per month. Otherwise the annual figure comes out about 8% light.

Not unless you ask. The result appears without an email address and it is yours to keep. If you do send yourself the model, you get one email with your inputs and our assumptions in it. Reply to that and you reach a human.

In our experience, almost never. What actually happens is that the person doing the manual work goes back to the work you hired them for, and the business stops needing a new hire to absorb growth. We are describing recovered capacity, not headcount.

Want a score instead of a number?

The Automation Readiness Scorecard asks twelve questions about how your business runs and tells you where to start, rather than what one process is worth.

Take the scorecard

Prefer a human?

Show us the workflow.

Walk us through what is not working. We build the core function free and demo it to you live, before any proposal.

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